HealthtechAutomation
Clinical Intake Automation
HIPAA-conscious patient intake that turned a paper-and-phone process into a same-day digital flow.
- Client
- Regional healthcare group
- Timeline
- 10 weeks
- Year
- 2025
Next.jsPythonFastAPIn8nPostgreSQL
−61%
Onboarding time
−74%
Entry errors
120/mo
Hours saved
4.8/5
Patient CSAT
The challenge
Patient onboarding took days of back-and-forth, with re-keyed forms, missed fields, and staff buried in manual data entry.
What we built
We delivered a guided intake app with smart validation, automated insurance checks, and workflow orchestration that routes records straight into the clinic's EHR.
Results
- Onboarding time cut by 61%
- Data-entry errors down 74%
- Staff hours reclaimed: ~120/month per clinic
Before
Paper forms, phone tag, re-keyed data, multi-day onboarding.
After
Self-serve digital intake, automated checks, same-day onboarding.
Inside the build
Guided intake wizard
Eligibility automation
Clinic operations view
Related projects
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